Logistics & Customs Coordinator

компания "тм arctic group филиал компании defender engineering pte. ltd. (дефендер инжиниринг пте.лтд.)" responsibilities: job duties responsible for all logistics and customs activities, described in the company procurement policy and supply chain management procedure (scmp), their execution and implementation. controls and coordinates the work performed by the customs brokerage contractor, certification contractor, freight forwarders, as well as close liaison with the customs authority. manages the logistics and customs processes in accordance with company procurement policy and supply chain management procedure (scmp), as well as work instructions issued by the procurement manager, using appropriate forms and templates implemented in the company. checks and validates packing lists and shipping invoices of the company goods purchased from abroad and imported to kazakhstan by all modes of shipment: air, road, rail, sea/river, multimodal shipments. revises shipping documents as and when required to ensure the documents are correct, complete and meet transit, import and export customs clearance requirements. provides russian translation and technical specification of the goods to the broker. controls over preparation and issue of documents including but not limited to cargo customs declarations (гтд), declaration of customs value (дтс), customs value adjustment (ктс) and delivery control document (дкд) by the brokerage contractor to ensure correctness of: classification of goods according to hs codes (wto, customs union); calculation of customs payments; control of goods for measures of non-tariff regulation. checks applications for payment to customs (vat, duties, fees) and for brokerage services, obtain required approvals and process payments through the accounting department. prepares and submits the quarterly reports for customs authorities. liaises with customs authorities on issues arisen during import and export of company materials and equipment. prepares and coordinates submission of guarantee letters and any other required documents and letters to customs authorities. record and manage temporarily imported items to ensure their re-export on time. raises delivery note (снт) in the electronic portal based on the data received from suppliers from other eurasian economic union, since such goods are not cleared for import and controls and manages its entire process and ensure alignment with requirements and timelines for the submission. manages disposal fees payment to “zhasyl damu” jsc for goods/ equipment purchased from abroad and imported to kazakhstan where disposal fees applicable. scan and file customs declarations, certificates and any other documents related to customs clearance and keep and maintain electronic archives. provides full support and advice / recommendations to internal and external stakeholders on issues related to import and export of company materials and equipment. process paperwork and work as a focal point between procurement, warehouse and accounting on payment for goods delivered by suppliers. controls documentation and ensure alignment with rk legislation, company requirements and standards, procedures; performs market research for the customs and logistics related services requested to find sources of services and ensure proper competition. conducts preliminary qualification & assessment of new vendors, freight forwarders and customs brokerage contractors and contributes to consolidation, reduction, rationalization and consistent maintenance of company vendor database. obtains transportation costs, certification (gost-k) costs, import customs duties, fees, and customs brokerage costs which shall be considered for evaluation and comparison of bids from the competent party, e.g. company designated freight forwarder, customs brokerage contractor etc. when required. assists the procurement manager in monitoring supplier, freight forwarder and customs brokerage contractor compliance and performance against established contracts and processes. proposes and implements cost reduction, quality improvement initiatives, improvements to procurement policy, supply chain management procedure and streamline processes. provides information, data and reports such as pdb (parts database), ilr (international logistics report) and currently en route to procurement manager in time. performs any other duties related to procurement activities such as market research, request for information (rfi), expression of interest (eoi), invitation to tender (itt), request for quotation (rfq), bid evaluations and clarifications with suppliers and user departments, negotiations with suppliers, recommendation for award (rfa) and final contract (purchase order) award in line with the tendering and award process and procedures as described in company’s supply chain management procedure (scmp) as instructed by procurement manager. assists the procurement manager with obtaining a budgetary cost for the services and/or equipment as required. manages post-award call-off contract (coc) management activities such as issuing purchase orders (pos) in the companychr(39)s erp system and ensures cocs list is updated and all relevant cocs and their amendments are stored in the respective folder in onedrive accordingly. provides assistance to buyer and procurement administrator in pre and post award procurement activities as and where required. coordinates local delivery of materials from atyrau to the company warehouse in tengiz, working in close cooperation with the procurement administrator, logistics coordinator and warehouse department, including preparation of required documentation and obtaining of approvals. reports to procurement manager immediately about all issues related to inappropriate / unethical acts and behavior from supplier, user departments or any other interested parties, violation of contractual terms and potential delays by suppliers. assists the procurement manager with other tasks as required; requirements: work experience of 3 years or more language proficiency - english, not lower than upper intermediate conditions: work schedule - shift method, 28/28 0 links