Admin / HR officer

компания "филиал «total e & p kazakhstan” в республике казахстан" responsibilities administrative part: coordination and transmission of information (correspondence) between tep kaz and atyrau region tax, statistical and other authorities and bodies; arrange requested meetings, visits, dinners for totalchr(39)s visitors; arrange necessary support and assistant to the vip guests from total hq; assist in presentations making when needed; follow up of contracts; follow up of all travel, logistics issues and filling of staff mission orders, visa support (when requested) for atyrau region; liaise with travel agencies/airport/airlines for optimization the paxchr(39)s flying and transportation; global link, dhl, pony express and other courier shipments coordinating (justification of invoices, customs clearance request arranging, etc.); to be responsible for office safety issues under dir ops/hse supervision; to be in charge of supervising of atyrau officechr(39)s set up (when requested); arrange of the procurement of necessary kitchen, office supplies, etc.; contact with the security / administration / reception of business center and other providers as per all business needs; maintain all facilities, kitchen, office supplies; perform the receptionistchr(39)s duties; in the case of operational need provide organizational, technical and informative assistance to colleagues; adhere to organization/project policies, regulation and procedures; perform any other action in the frame of her/his job description. hr: to perform different hr duties under supervision of hr & gs manager; to be full back-up of hr officer located in nur-sultan to follow up hr administration issues in accordance with the rok legislation requirements (employment contracts, addendums to the ecs, job descriptions, time-sheets, hr orders, memos, reference letters, training plan, vacation schedule, personnel / other tables, etc.). to follow up hr administrative contracts & renew of existing contracts, due-diligence process to follow on-boarding / off-boarding process for the company staff (direct hired, outsourced, seconded): to maintain company organizational charts; to organize annual medical checkup; to maintain close contact with accounting services in order to provide information and verify personnel financial related issues; to follow up the timely renewal and validity of wps and visas for expatriates; to coordinate performance appraisal reviews with the staff concerned; to prepare and issue pob and management availability tables on a regular manner; to assist in arrangement of annual teambuilding event; to updаtеregularly hr personnel / trainings / any other required tables; to follow any other aspects in the frame of the existing job description; to accomplish other ad-hoc tasks as instructed by hr & gs manager requirements minimum of 2-3 years experience as hr / admin / receptionist. good knowledge of the rok labor law requirements fluency in kazakh is mandatory, english is essential. a good level of french language would be an advantage but is not essential.