Office Manager

An international production company look for Office manager Tasks: Office Management: Keep up-to-date information on relevant office equipment, procedures, and processes. Respond to inquiries and assist any visitors to the office Coordinate maintenance of office equipment as necessary Generally, support the head of representative office and other colleagues as required Administrative Tasks: Assist with the management of the head of representative office’s diary, arranging meetings and ensuring regular duties are scheduled Ensure the smooth running of the office including attending to visitors and making sure everything works Organize staff meetings, type agendas, and take an action points/minutes Make travel and accommodation arrangements as necessary Translations, interpretation (Russian and English) Organizational support of expatriate foreign manager Support Logistics including taxi, hotel reservation, or visa registration for foreign delegation. Proactively monitor processes, identify tools, procedure and other measures that increase effectiveness and grow the organization Recordkeeping – ensure that all policy and process documents are properly updated and maintained. Finance/Accounting Tasks: Assist in the design, implementation, and timely calculations of wage incentives, commissions, and salaries for the staff Provide weekly reports on expenditure of the representative office personnel Maintain and update the demand planning and ordering system by direction of head of representative office or Sales Strategy & Marketing Leader, providing summary of monthly forecast and sales performance by distributors. Check, seek authorization, and arrange for payment of all invoices. Process and file expense claims Work with and seek advice from the external accounting firm on accounting and tax related filings Report to and liaise with the head quarter (Head Office) Requirements: Bachelorchr(39)s degree in Business Administration with Accounting or Taxation 3 years or more experience in office management role. Experience with an international company or an accounting firm will be an added advantage Excellent written and verbal communication skills, including strong proof-reading skills Proficiency in English (the head of the company is an expat) High level of written accuracy in all aspects of your work High level of computer literacy; proficient in the use of MS Office, Word, PowerPoint and Exce Knowledge of current best practices in business operations management. Ability to work with minimum supervision often alone and prioritize tasks appropriately Ability to relate to people at all levels effectively. Conditions: salary + annual bonus + social package Office - m. Vodny Stadion (5 minutes walk from the metro)