Office Manager

LG Chem is a leading chemical company in Korea. We are manufacturing variety of chemical products and and IT related material such as PVC/ABS/PE/PP & Lithium-ion Batteries/Polarizers etc. We are looking for a person who will be responsible for provision and facilitation of business support to the Representative office for activities related to office management. With a good command of spoken/written English. Obligatory : * CV on English (not considered on Russian) Responsibilities: provide support to market driven activities as determined by the Director of the Representative Office; set up of appointments, provide general support to visitors; provide support in arranging events for the Company employees, clients and partners (including venues, visas, accommodation, etc.); provide support in arranging business trips for the employees (booking airtickets, hotels, cars, visas, etc.) and maintain business trips documents support (orders, advance reports, etc.); maintain general order in the premises of the Representative Office, ensure office stationery and other materials supplies; monitor the working order of the office equipment, take action for troubleshooting in the operation of equipment and internal Company systems; interact with IT service providers in order to obtain the necessary services and IT equipment by the Representative Office, as well as ensure compliance with the requirements of the Company Policy; interact with different service providers, negotiate, manage procurement and contracts with respect to all goods and services required for provision of business support to the Representative Office; ensure close interaction with the provider of the accounting and payroll services: provide supporting primary documentation and get requested documents on timely basis, monitor quality of the services rendered, manage payment of bills, per diems, vacation and travel allowance, bonuses, salary, taxes and other payments by the Representative Office via online banking, ensure getting and approval invoices on time both in paper and via Electronical document exchange system (SBIS), exchange with the acts of acceptance with providers; maintain document flow (letters, invoices, acts of acceptance, agreements, personnel records, charter documents, vacations, financial statements and tax reporting, bank statements, etc.); keep HR records (orders, labour agreements, labour books, time allocation, sickness, vacations, etc.) and Internal Company Policies complying with the employment record requirements and in accordance with the Russian Legislation and Company internal procedures; provide assistance in migration service, work permit and visa support for HQS along with the Legal Firm; provide support in the provision of necessary HR Administrative activities (a.o.: onboarding and leavers process) and Office’s budgeting in co-ordination with HQ HR and Finance Departments; where applicable inform HR Manager on any changes in Russian Labor laws and regulations. Requirements: Higher education Proven office management, administrative or assistant experience from 1 year Excellent written and verbal communication skills Excellent time management skills and ability to multi-task and prioritize work Organizational and planning skills Attention to detail Computer skills and knowledge of office software packages Work in a foreign company is welcome Required: English (at least Intermediate) is perfect, Korean is welcome Conditions: Office in Moscow m. 1905 goda street Working hours 5/2; from 8.30-17.30 Stable salary Life Insurance Partial compensation for meals Office work