Administrative Manager

Ailet develops innovative technology, providing «Eyes in the store» for CPG brands and retailers by turning in-store images into insights. The data produced is extremely valuable as it generates a single source of truth for the physical world of Retail, allowing to manage sales process efficiency and effectiveness. We’ve found an incredibly strong product-market fit across global CPG brands. Our team is looking for an Administrative Manager. A visit to the Moscow office in Skolkovo is required several times a week. We want to see a professional who is not afraid to take responsibility and wants to grow and develop in international administration. Goal: building and developing the administrative direction of the group of companies. Responsibilities: Audit of the companychr(39)s document flow (minimum). Proposal to improve the document flow in the group of companies (international). Project management for electronic document management from project calculation to its implementation. Ensuring and leading the companychr(39)s document flow: signing, sending, receiving documents. Optimization of processes and automation of workflow for the entire group of the company. Office supply: ordering stationery, cleaning control. (rarely). Registration of passes to the companychr(39)s offices (rarely). Ensuring sending and receiving correspondence on time, accounting. Issuance and dispatch of equipment to employees. Ordering and purchasing tickets for employees. Missions are extremely rare. Assistance in organizing corporate events, meetings with clients. Fulfillment of management instructions (only work tasks). Communication with employees, including foreign ones. Requirements: Experience as an administrator in an international company with a partially remote work format (IT will be an advantage) from 1 year. Experience as an administrator or office manager in a single person from 2 years. Experience in building an electronic document management system, automating and leading the direction. English language not lower than B2. Well developed communication skills. Will be a plus: Work in IT or an international company. The company offers terms of cooperation: Ability to work remotely 1-2 times a week. Visiting the office several times a week. Monthly salary. Project awards available. Development in an international company. Communication with foreign employees. Possible compensation for training from the company. We will be glad to meet you!