Team assistant

компания "the skolkovo institute of science and technology" 2011 год – создание международного сколковского института науки и технологий (skoltech). 2019 год – skoltech входит в toп-100 сильнейших молодых вузов мира по естественным наукам (nature index, 2019). 2000+ человек. 9 научно-исследовательских центров (it, нефтегаз, нейротех, биотех, космос и др.) responsibilities: provide efficient and timely administrative support to team members. keep time sheet for the assigned team to reflect business travel, sick leaves, vacation, etc. and interact closely with hr administration specialist on related issues. assist in preparing, processing and following up on consultancy agreements for the consultants of the assigned team, and interact closely with hr administration specialist on related issues. assist other team members in administrative matters and other related issues. handle team correspondence (engage in correspondence as well as ensure that it is registered, filed and forwarded accordingly). book domestic and international travel for the authorized trips using company travel agents and / or contractors. book transfers for the authorized trips using company travel agents and / or contractors. maintain calendars for respective team leaders. process travel reporting of assigned team leaders and members if required. provide support in organizing events held by the institute (conferences, forums, seminars). arrange meetings including facilities and catering when required. assist in producing reports, presentations and other documents as required by team leaders. work in erp and directum information systems. ideal experience and qualities: higher education or undergraduate. 2+ years experience in a similar position preferably with a western company is a must. previous experience with a non-profit company, foundation, government agency is highly appreciated. fluent oral and written english. english is a working language of skoltech. excellent computer skills (ms outlook, word, excel). accuracy, speed and thoroughness of work, attention to details. strong organizational skills; good communication and social skills; responsible, service-minded, positive and team-oriented attitude; a “must” - ability to work in a start-up environment, under tremendous amount of uncertainly and stress, being able to feel, appreciate and use the drive of the team. a “must” - extraordinary problem solving abilities. мы предлагаем: дмс (включая стоматологию, страховку путешественника и страховку от несчастного случая); транспортная доступность (каждые 5­­­-10 минут ходит транспорт от станций метро славянский бульвар, тропарево, кутузовская, молодежная и солнечная, а также мцд-1 до иц сколково).