Team assistant

компания "the skolkovo institute of science and technology" skoltech is an international university and a major research center founded in 2011. skoltech is included in the top-100 of the worldchr(39)s strongest young universities in the natural sciences (nature index). 1200+ employees (international team). 13 research centers (ai, oil and gas, neurotech, biotech, etc.). best practices and expertise through international professional environment. responsibilities: provide efficient and timely administrative support to team members; keep time sheet for the assigned team to reflect business travel, sick leaves, vacation, etc. and interact closely with hr administration specialist on related issues; assist in preparing, processing and following up on consultancy agreements for the consultants of the assigned team, and interact closely with hr administration specialist on related issues; assist other team members in administrative matters and other related issues; handle team correspondence (engage in correspondence as well as ensure that it is registered, filed and forwarded accordingly); book domestic and international travel for the authorized trips using company travel agents and / or contractors; book transfers for the authorized trips using company travel agents and / or contractors; maintain calendars for respective team leaders; process travel reporting of assigned team leaders and members if required; provide support in organizing events held by the institute (conferences, forums, seminars). arrange meetings including facilities and catering when required; assist in producing reports, presentations and other documents as required by team leaders; work in erp and directum information systems. ideal experience and qualities: higher education or undergraduate; 2+ years experience in a similar position preferably with a western company is a must; previous experience with a non-profit company, foundation, government agency is highly appreciated; fluent oral and written english. english is a working language of skoltech; excellent computer skills (ms outlook, word, excel); accuracy, speed and thoroughness of work, attention to details; strong organizational skills; good communication and social skills; responsible, service-minded, positive and team-oriented attitude; a “must” - extraordinary problem solving abilities. conditions: medical and life insurance (including dental, travel and accident insurance). flexible start of the working day (as agreed with the manager). social support system chr(40)including corporate psychologist consultationschr(41). good transport accessibility (10 min. to metro stations skolkovo, every 5-10 minutes transport from the metro stations slavyansky boulevard, troparevo, kutuzovskaya, molodezhnaya and solnechnaya). уважаемый соискатель, спасибо за интерес к вакансиям сколтеха. мы обязательно рассмотрим ваше резюме и, если квалификация и пожелания соответствуют требованиям вакансии, свяжемся с вами, чтобы запросить дополнительную информацию.