Personal Assistant

Personal assistant We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication. Your skills will be needed for both personal and work-related tasks, letting your manager focus on essential business decisions. Responsibilities Act as the point of contact between the manager and internal/external clients Handle requests and queries appropriate Manage diary and schedule meetings and appointments Make travel arrangements Take dictation and minutes Source office supplies Produce reports, presentations and briefs Devise and maintain office filing system Itchr(39)s a perfect match for you if: • Your project management and analytical skills and techniques are fine-tuned. • You were designed to bring order to the chaos • You don’t need much guidance and love to take responsibility. • There is an element of good taste in everything you pick. You do not need to search for the best restaurants in town, you already checked them out and have a list. • You have a backup plan for everything and remain calm facing difficulties. To absorb the emotions and moods of those around you is not your strategy at all. Your role: *Tasks distribution: 70% business / 30% personal* 1. Provide day-to-day support on personal tasks from running errands to dealing with the local institutions 2. Organize travel support: logistics, planning & booking 3. Complete a broad variety of tasks assisting with projects, reports and presentations 4. Manage all aspects of CEO’s calendar across internal meetings and external engagement 5. Assist with time management: everything is up to date, goals are set correctly and prioritized wisely and everything is planned ahead 6. Be responsible for drafting, reviewing and sending communications on behalf of the CEO 7. Assist with bookkeeping and tracking bills, making payments, sending invoices ◼️ The person who is right for this role is someone who: 1. Has 3+ years of Executive Assistant/Personal Assistant experience 2. Is fluent in Russian and English 3. Is located in Moscow, Russia 4. Is open to working on 24/7 (in case of urgent travel booking, or quickly researching on some niche topic etc.) 5. Can communicate and influence stakeholders and team members who are based in different parts of the world 7. Is relentlessly resourceful - no problem is unsolvable 8. Is an easy-going person with a good sense of humor and a can-do, encouraging attitude 9. Is a proactive, curious, and flexible individual, able to work without significant direction and/or context